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Facility Supervisor

Are you interested in joining our FOH team to support our staff and artists in the Vancouver studio?! Responsible for operational management of the facility and internal communications activities to support the core business of the organisation. The Facility Supervisor ensures that we have the most suitable and efficient working environment for our employees and their activities.

What you’ll get to do:

  • Together with the COO, formulate and implement FOH departmental standard operating procedures and best practices
  • Supervise and coordinate FOH, Catering and Building activities in line with business requirements; ensuring all facilities/general building help desk tickets are responded to in a timely and efficient manner
  • Ensure all facility projects are supervised and ensure all works are performed within agreed scope / cost / time / quality / OHS parameters
  • Manage and negotiate facility support contracts (cleaning, general maintenance)
  • Partner with the COO and IT department to address facility security requirements and processes
  • Contribute to the studio-wide space planning strategy and manage the execution of all office/desk moves
  • Work in partnership with IT, HR and Production Management to ensure new starter work station set up and staff departing procedure and internal relocations are managed efficiently
  • Oversee the office supplies and furniture inventory systems and procurement
  • Point of contact for property management and landlord on all operational aspects of tenancy
  • Supervise all contractor, vendor and supplier contacts ensuring contracts remain competitive
  • Ensure all required travel is booked in a timely and cost effective manner
  • Plan and coordinate all Vancouver related internal communications projects in line with the strategy set by the COO and Communications & Publicity Supervisor, partnering with relevant department heads and production as required
  • Update social media channels with current studio activity as directed by the Communications & Publicity Supervisor as well as collaborate to develop yearly calendar of events
  • Support the global communications function as the studio based representative for communications activities as directed by the Communications & Publicity Supervisor
  • Mentor, nurture and develop a strong, motivated, proactive and highly productive team ensuring timely feedback and praise is delivered regularly

What you bring:

  • Minimum 3 years’ experience in Office Management, preferably in a creative studio environment
  • Excellent written and verbal communication capabilities and strong interpersonal skills
  • Impeccable attention to detail and organizational skills
  • Experience and knowledge of working in a filmmaking environment
  • Strong team building and leadership skills
  • Must be able to work well under pressure and handle a wide variety of activities whilst maintaining confidentiality

What you’ll need to include in your application:

  • Cover letter
  • CV

Please apply if you are eligible to work in Canada.

Due to security reasons please do not include any links to Dropbox or Google Docs.

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